Privacy Policy

Effective Date: November 4, 2026

Website: https://thevisionchurch.net

1. Introduction

The Vision Church ("the Church," "we," "our," or "us") is committed to respecting your privacy and protecting the personal information you share with us.

As a faith-based organization, we recognize the importance of trust, confidentiality, and responsible stewardship of information. Whether you connect with us through our website, telephone, text messages, online forms, ministry events, or in-person interactions, we strive to handle your information with care and integrity.

The Vision Church utilizes Rhema Growth System™, a centralized digital communications, contact management, recording, and automation platform, to manage, record, process, and store information collected through the Church's communication channels.

This Privacy Policy explains what information we collect, how we use it, how telephone calls and messages are recorded, where information is stored, and the choices available to you regarding your personal information.

2. Information We Collect

The Vision Church may collect personal information when individuals voluntarily interact with our ministries, communication systems, and digital platforms.

This information may include your first and last name, email address, telephone number, mailing address, communication preferences, prayer requests, ministry interests, event registration information, volunteer participation, messages, inquiries, and other information voluntarily provided to the Church.

We may also collect records of telephone calls, voicemail messages, text message conversations, email correspondence, form submissions, and other communication activities processed through Rhema Growth System™.

The Vision Church collects information for legitimate ministry, communication, administrative, and operational purposes.

3. How We Collect Information

A. Website Forms and Online Submissions

When you complete a form on https://thevisionchurch.net, the information you submit may be transmitted directly into The Vision Church's account within Rhema Growth System™.

These forms may include church connection cards, visitor registration forms, event registration forms, ministry interest forms, prayer request forms, volunteer applications, and general contact forms.

Information submitted through these forms may automatically create or update a contact record within Rhema Growth System™. The information is stored and may be used to respond to inquiries, coordinate ministry activities, communicate church announcements, and provide appropriate follow-up.

Submitting a form does not automatically constitute consent to receive promotional text messages or unrelated communications. Where required, additional consent will be requested.

B. Telephone Calls and Call Recording

The Vision Church utilizes telephone communication services integrated with Rhema Growth System™.

Telephone calls handled through the Church's configured Rhema Growth System™ telephone services are recorded and stored within the platform.

Call-related information may include the telephone number, date and time of the call, call duration, audio recording, voicemail messages, call routing information, and related communication records.

These recordings and records may be accessed by authorized church representatives for administrative purposes, ministry coordination, quality assurance, follow-up communications, and documentation of conversations.

Call recordings are not intended for public distribution and are accessible only to individuals authorized to perform appropriate church responsibilities.

The Vision Church will provide recording notices and obtain consent where required by applicable federal and state laws. Callers who do not wish to participate in a recorded conversation may contact the Church through email or other available communication methods.

C. Text Messages (SMS) and Messaging Records

The Vision Church uses Rhema Growth System™ to send, receive, record, and store text message communications.

When an individual communicates with the Church through its text messaging services, message content, telephone numbers, timestamps, and related conversation history may be stored within Rhema Growth System™.

Text messaging may be used to respond to inquiries, coordinate ministry activities, provide event information, send service reminders, and deliver church updates consistent with applicable consent requirements.

Individuals who have consented to receive automated text messages may withdraw that consent by replying STOP. Where supported, replying HELP provides assistance. Message and data rates may apply.

Mobile information, SMS opt-in data, and text messaging consent will not be shared with third parties or affiliates for their own marketing or promotional purposes. Information may be processed by authorized service providers as necessary to deliver the Church's messaging services.

D. Email Communications

Email communications sent or received through the Church's Rhema Growth System™ services may be recorded and stored as part of the contact's communication history.

These records may include sender and recipient information, email content, timestamps, delivery information, and responses.

The Vision Church may use email to respond to inquiries, distribute church announcements, coordinate ministry activities, and communicate information requested by individuals.

Recipients of optional subscription-based communications may unsubscribe using the applicable unsubscribe link or by contacting the Church directly.

E. In-Person Events and Ministry Activities

The Vision Church may collect personal information during worship services, community outreach programs, ministry gatherings, volunteer activities, and church-sponsored events.

Information collected through paper registration forms, electronic sign-in systems, QR codes, and other registration methods may be entered into Rhema Growth System™.

This information may be used for event administration, attendance records, ministry coordination, and appropriate follow-up communications.

F. Website Usage Information

When you visit our website, certain technical information may be collected automatically through website hosting services, analytics tools, cookies, or similar technologies, where enabled.

This information may include IP addresses, browser information, device characteristics, website activity, pages visited, and general interaction data.

The Vision Church may use this information to improve website functionality, monitor performance, maintain security, and better serve website visitors.

4. How We Use Your Information

The Vision Church uses collected information to support church operations, ministry services, and communication activities.

Information may be used to respond to inquiries and prayer requests, provide information about worship services and church events, coordinate ministry activities, communicate with volunteers, manage event registrations, maintain contact records, and provide appropriate pastoral or administrative follow-up.

Telephone recordings, voicemail messages, email correspondence, and text message histories may be reviewed by authorized church personnel when necessary to respond to inquiries, maintain accurate records, or improve communication services.

Rhema Growth System™ may also be used to automate certain administrative tasks and communications, including confirmation messages, event reminders, and requested ministry updates.

The Vision Church does not sell personal information or use collected church contact information for unrelated commercial marketing without an appropriate legal basis or consent.

5. Rhema Growth System™ — Data Management, Recording, and Storage

The Vision Church utilizes Rhema Growth System™ as its centralized technology platform for website management, contact records, telephone communications, call recording, text messaging, email communications, and administrative automation.

Personal information collected through the Church's website forms, telephone systems, text messaging services, and other integrated communication channels is processed and stored within The Vision Church's designated Rhema Growth System™ account.

The platform maintains contact profiles, submitted forms, telephone call recordings, voicemail messages, text message conversations, email correspondence, appointment information, event registrations, internal administrative notes, and related communication histories.

This centralized system enables authorized church personnel to access relevant records, respond to inquiries, coordinate ministry activities, and maintain continuity in church communications.

Rhema Growth System™ provides the technology used to manage and store these records on behalf of The Vision Church. Data may be hosted or processed through the platform's underlying infrastructure and authorized service providers.

The Vision Church determines how its collected information is used for ministry and administrative purposes and is responsible for managing authorized access to its records.

The Church does not authorize Rhema Growth System™ or its service providers to use church contact information for their own unrelated marketing activities.

6. Data Security and Authorized Access

The Vision Church is committed to taking reasonable measures to protect personal information maintained within its communication and management systems.

Information stored within Rhema Growth System™ is managed through administrative accounts and user access controls.

Access to contact records, telephone recordings, text messages, email correspondence, and other stored information is intended to be restricted to authorized church leadership, ministry representatives, and administrative personnel whose responsibilities require such access.

The Church seeks to use appropriate account authentication, user permissions, and available platform security features to reduce the risk of unauthorized access, misuse, alteration, or disclosure.

Although reasonable precautions are taken, no electronic storage or internet-based communication system can be guaranteed to be completely secure.

7. Communication Consent and Preferences

The Vision Church may communicate with individuals through telephone calls, email, and text messages for appropriate ministry and administrative purposes.

When consent is required for automated communications, the Church will seek to obtain it through the applicable registration form, subscription process, or other authorized method.

Individuals may request changes to their communication preferences at any time.

Consent to receive optional automated text messages may be withdrawn by replying STOP. Optional email subscriptions may be canceled using the unsubscribe option included in applicable messages.

Withdrawing consent for optional communications does not prevent the Church from responding to individual inquiries or sending other communications permitted by law.

8. Information Sharing and Disclosure

The Vision Church does not sell, rent, or trade personal information to outside organizations for their independent marketing purposes.

Personal information may be shared with Rhema Growth System™ and its authorized service providers when necessary to operate the Church's website, telephone services, messaging systems, data storage, and other technology functions.

Information may also be accessible to authorized church representatives responsible for pastoral care, ministry coordination, communications, and administrative responsibilities.

The Church may disclose information when required by applicable law, lawful court order, or governmental request, or when reasonably necessary to protect the safety, rights, or security of individuals and church operations.

Mobile phone numbers, SMS consent records, and messaging opt-in information will not be sold or shared with third parties or affiliates for their own marketing or promotional purposes.

9. Prayer Requests and Confidential Information

The Vision Church recognizes that prayer requests, pastoral inquiries, and ministry communications may contain sensitive or personal information.

The Church seeks to treat these communications respectfully and with appropriate confidentiality.

Prayer requests submitted through online forms, telephone conversations, text messages, or email may be stored within Rhema Growth System™.

Access to these records is intended to be limited to authorized individuals who have a legitimate ministry-related reason to review the information.

Prayer requests will not be treated as authorization for public disclosure. Individuals may indicate whether a prayer request is intended to remain confidential or may be shared with a designated prayer team.

Individuals are encouraged to avoid submitting highly sensitive financial, medical, or identifying information through general communication channels unless necessary and appropriate.

10. Data Retention and Deletion

The Vision Church may retain personal information, telephone recordings, message histories, form submissions, and other communication records within Rhema Growth System™ for as long as reasonably necessary to support ministry operations, administrative requirements, and applicable legal obligations.

Retention periods may vary based on the type of information and the purpose for which it was collected.

Individuals may request deletion or correction of their personal information by contacting the Church.

Requests will be reviewed in accordance with applicable law, legitimate operational needs, and available platform capabilities.

Certain information may be retained when necessary to comply with legal obligations, preserve appropriate administrative records, or maintain system security.

Deleted information may remain temporarily in backups or service provider records according to applicable retention procedures.

11. Your Privacy Rights

Individuals may contact The Vision Church to request access to, correction of, or deletion of personal information maintained by the Church, subject to applicable law.

Individuals may also request updates to contact information, changes to communication preferences, or removal from optional ministry announcement lists.

The Church may require reasonable identity verification before processing requests involving personal information.

Privacy-related requests may be submitted by email to [email protected] or by telephone at 229-333-7702.

12. Children's Privacy

The Vision Church is committed to respecting the privacy of children and youth participating in church activities.

Information about minors may be collected when reasonably necessary for children's ministry, youth programs, event registrations, or related activities.

Where required by law, the Church will seek appropriate parental or guardian consent.

Information collected about minors is intended to be used only for legitimate church and ministry purposes and is not sold for commercial marketing.

Parents or legal guardians may contact the Church with questions or requests regarding information collected about their children.

13. Third-Party Services

The Vision Church website and communication systems may integrate with external technology services, including Rhema Growth System™, website hosting providers, telecommunications providers, email delivery services, and other authorized service providers.

These providers may process information as necessary to deliver services to the Church.

External websites or services linked from the Church's website may operate under their own privacy policies.

The Vision Church encourages individuals to review the privacy practices of third-party services before submitting information directly to those services.

14. Cookies and Website Technologies

The Vision Church website may use cookies and similar technologies to support website functionality, monitor performance, and improve the visitor experience.

Depending on the website configuration, these technologies may be provided through Rhema Growth System™ or other authorized service providers.

Visitors may manage certain cookie settings through their web browsers. Disabling cookies may affect some website functions.

Where applicable law requires additional consent for specific tracking technologies, the Church will seek to provide appropriate notice and choices.

15. Changes to This Privacy Policy

The Vision Church reserves the right to revise this Privacy Policy to reflect changes in ministry operations, technology services, communication practices, or applicable legal requirements.

Updated versions will be published on the Church's official website with a revised effective date.

Changes to this Privacy Policy do not replace any separate consent required by applicable law.

16. Contact Information

For questions, concerns, privacy requests, or additional information regarding the collection, recording, use, and storage of personal information, please contact:

The Vision Church

2711 Bemiss Road
Valdosta, GA 31602

Phone: 229-333-7702

Email: [email protected]

Website: https://thevisionchurch.net

17. Technology Platform Disclosure

The Vision Church's website, telephone communications, call recording, text messaging, email communications, contact management, and digital administrative operations are supported by Rhema Growth System™.

Rhema Growth System™ is an integrated technology platform providing website services, customer relationship management (CRM), telephone communication tools, call recording, messaging, automation, and centralized data management for businesses, churches, and organizations.

Information collected through The Vision Church's supported communication channels may be recorded, processed, and stored within its Rhema Growth System™ account for authorized ministry and administrative purposes.

The Vision Church remains responsible for determining how its information is used and for managing access to its church records.

For additional information about the technology platform, visit https://rhemagrowthsystem.com.

© 2026 The Vision Church. All Rights Reserved.

Website, CRM, telephone communications, and digital management powered by Rhema Growth System™.